Privacy Policy

Introduction

At Time Team AI, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, process, and safeguard your data when you use our AI productivity assistant services.

We believe in privacy-first design, which means your data privacy is built into our systems from the ground up, not added as an afterthought. This policy describes our practices in clear, understandable terms.

Information We Collect

Information You Provide Directly

• Account Information: Name, email address, phone number, and company information when you create an account
• Calendar Data: Meeting schedules, attendees, and event details (processed locally with your explicit consent)
• Task Information: Task lists, priorities, and completion status from integrated productivity tools
• Communication Data: Meeting transcripts and summaries (processed with explicit consent and stored securely)
• Preferences: Your productivity goals, notification preferences, and customization settings

Information We Collect Automatically

• Usage Analytics: How you interact with our platform to improve our services
• Technical Information: Device type, browser information, and IP address for security and optimization
• Performance Data: System performance metrics to ensure optimal service delivery

How We Use Your Information

We use your information solely to provide and improve our AI productivity services:

• Service Delivery: Generate meeting summaries, provide productivity insights, and deliver personalized recommendations
• AI Processing: Analyze patterns in your work habits to provide intelligent coaching and suggestions
• Communication: Send you service updates, productivity tips, and respond to your inquiries
• Security: Protect your account and detect unauthorized access or suspicious activity
• Improvement: Enhance our AI algorithms and user experience based on aggregated, anonymized usage patterns

AI Processing and Data Handling

Our AI systems are designed with privacy as a core principle:

• Local Processing: Whenever possible, data analysis occurs on your device or in your secure environment
• Explicit Consent: We only process sensitive data (like meeting content) with your explicit, informed consent
• Explainable AI: Our algorithms provide clear explanations for recommendations and insights
• Data Minimization: We only process the minimum data necessary to provide our services
• Secure Processing: All data processing occurs in encrypted, secure environments with strict access controls

Data Sharing and Disclosure

We do not sell, rent, or trade your personal information. We may share your information only in these limited circumstances:

• Service Providers: Trusted third-party services that help us operate our platform (under strict data processing agreements)
• Legal Requirements: When required by law, court order, or to protect our legal rights
• Business Transfers: In the event of a merger or acquisition (with continued privacy protection commitments)
• Your Consent: When you explicitly authorize us to share specific information

Data Security

We implement comprehensive security measures to protect your information:

• Encryption: All data is encrypted in transit and at rest using industry-standard protocols
• Access Controls: Strict authentication and authorization systems limit data access to authorized personnel only
• Regular Audits: Ongoing security assessments and penetration testing to identify and address vulnerabilities
• Incident Response: Comprehensive procedures for detecting, responding to, and recovering from security incidents
• Employee Training: Regular security and privacy training for all team members

Your Rights and Choices

You have significant control over your personal information:

• Access: Request a copy of the personal information we have about you
• Correction: Update or correct inaccurate personal information
• Deletion: Request deletion of your personal information (subject to legal retention requirements)
• Portability: Export your data in a machine-readable format
• Opt-out: Unsubscribe from marketing communications or withdraw consent for data processing
• Restriction: Request limitations on how we process your information

To exercise these rights, contact us at [email protected] or call +1 (480) 735-9246.

Data Retention

We retain your information only as long as necessary to provide our services and comply with legal obligations:

• Account Data: Retained while your account is active and for 30 days after account closure
• Meeting Data: Processed data is retained according to your preferences, with automatic deletion options
• Analytics Data: Aggregated, anonymized usage data may be retained for service improvement
• Legal Requirements: Some data may be retained longer to comply with legal or regulatory requirements

International Data Transfers

Time Team AI is based in the United States. If you are located outside the US, your information may be transferred to and processed in the US. We ensure appropriate safeguards are in place for international data transfers, including:

• Standard contractual clauses approved by relevant data protection authorities
• Adequacy decisions by data protection authorities
• Your explicit consent for specific transfers

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will:

• Notify you of material changes via email or through our platform
• Post the updated policy on our website with a new effective date
• Provide a summary of key changes when significant updates are made
• Obtain your consent for changes that materially affect how we use your information

Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us: